Within Access there are four major objects: Tables, Queries,. Forms and Pictures, graphs, or other ActiveX objects from another Windows-based application. Programming in VBA. • Going Beyond Access. Access® Microsoft. ® . PC -File and Javelin, including The Internet For Dummies (Wiley) and Windows. Microsoft. ®. Access Student Edition. Complete. University of Salford Understanding the Access Program Screen.
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Microsoft®. Access®. Step by Step. Joyce Cox. Joan Lambert international editions, contact your local Microsoft Corporation office or contact Microsoft Press International directly at fax () .. it, you can export the object in either PDF or XPS format. You can .. In this chapter, you will learn how to. It is a part of the Microsoft Office suite of applications, included in the professional and higher editions. This is an introductory tutorial that covers the basics of MS. in Microsoft Access , from how to create a database and define referential This is a tutorial about Access, so the reader must already be familiar with conceptual . in Microsoft Office, which means that a database (and accompanying.
Here are some basic database tasks that you can do to help you learn how to use Microsoft Access What is Access? Relational databases in Access. When you open Access. Find and apply a template. Create a database from scratch.
The Microsoft Download Manager solves these potential problems. It gives you the ability to download multiple files at one time and download large files quickly and reliably. It also allows you to suspend active downloads and resume downloads that have failed.
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Skip to main content. Getting Started with Microsoft Access Choose the download you want. Download Summary: Total Size: Back Next. Microsoft recommends you install a download manager. Microsoft Download Manager. Manage all your internet downloads with this easy-to-use manager.
It features a simple interface with many customizable options:. Download multiple files at one time Download large files quickly and reliably Suspend active downloads and resume downloads that have failed. Yes, install Microsoft Download Manager recommended No, thanks. What happens if I don't install a download manager? Why should I install the Microsoft Download Manager? You may not be able to download multiple files at the same time.
In this case, you will have to download the files individually. You would have the opportunity to download individual files on the "Thank you for downloading" page after completing your download. In this case, that means choosing a bobblehead doll to add to the list. Access tables are unsorted, which means they have no underlying order.
However, you can sort them any way you want when you need to retrieve information later on. Based on the simple analysis you performed earlier, you know that you need to enter four fields of information for every doll. Although you could start with any field, it makes sense to begin with the name, which is clearly an identifying detail.
Then, hit Tab to jump to the second column, and then enter the second piece of information. Ignore the ID column for now—Access adds that to every table to identify your records. Press Tab to move to the next field, and return to step 2. You may notice one quirk—a harmless one—when you add your first record.
The only problem with this example so far is that as you enter a new record, Access creates spectacularly useless field names. You see its choices at the top of each column they have names like Field1, Field2, Field3, and so on. The problem with using these meaningless names is that they may lead you to enter a piece of information in the wrong place. You could all too easily put the download price in the date column.
If you make a mistake, you can backtrack using the arrow keys. Most people prefer to see the entire contents of a column at once. To expand a column, just position your mouse at the right edge of the column header.
To expand a column named Field1, move your mouse to the right edge of the Field1 box. Then, drag the column to the right to resize it as big as you want.
Move the mouse over the right edge of the column, so it turns into a two-way arrow. Then, simply double-click the column edge. Double-click the first column title like Field1. The field name switches into Edit mode. Type a new name, and then press Enter.
To specify better field names, double-click the column title. Next, type the real field name, and then press Enter. You can always rename fields later, or even add entirely new fields. Type a suitable table name, and then click OK. The table is now a part of your database.
As you can see, creating a simple table in Access is almost as easy as laying out information in Excel or Word. But before you get to that stage, it makes sense to take a closer look at how you edit your table. Editing a Table You now have a fully functioning albeit simple database, complete with one table, which in turn contains one record. Your next step is filling your table with useful information. This often-tedious process is data entry.
To fill the Dolls table, you use the same datasheet you used to define the table. You can perform three basic tasks: Editing a record. Move to the appropriate spot in the datasheet using the arrow keys or the mouse , and then type in a replacement value. You may also want to use Edit mode, which is described in the next section. Inserting a new record. At that point, Access creates the row and moves the asterisk down to the next row.
You can repeat this process endlessly to add as many rows as you want Access can handle millions. Deleting a record. You have several ways to remove a record, but the easiest is to right-click the margin immediately to the left of the record, and then choose Delete Record. Every ounce of information is important. For example, imagine you have a database that lists the products that a mail-order origami company has for sale. But it turns out that it makes sense to keep these old product records around.
For example, you might want to find out what product categories were the best sellers over the previous year. Or maybe a manufacturer issues a recall of asbestos-laced paper, and you need to track down everyone who ordered it.
To perform either of these tasks, you need to refer to past product records. This hang-onto-everything rule applies to any kind of database. You need them all and you probably need to keep them indefinitely.
You can then ignore those products when you build an order-placement form. So settle in. To make your life easier, it helps to understand a few details. As you already know, you can use the arrow keys to move from field to field or row to row.
However, you may have a bit of trouble editing a value. When you start typing, Access erases any existing content. Instead, you get to change or add to it.
To switch out of Edit mode, you press F2 again. Top: Normal mode. Bottom: Edit mode. In Edit mode, the arrow keys move through the current field. For example, to move to the next cell, you need to move all the way to the end of the current text, and then press the right arrow key again.
But in Normal mode, pressing the arrow keys always moves you from cell to cell. This key also turns off Edit mode. In Edit mode, this key moves the cursor through the text in the current field. Home Moves the cursor to the first field in the current row. End Moves the cursor to the last field in the current row. Page Up Moves the cursor up one screenful.
This key works only if you use it in Edit mode. Once you move to the next cell, the change is applied. For additional cancellation control, try the Undo feature, described next. This trick is handy when you need to enter a batch of records with similar information.
An Access user has been on an site downloading binge and needs to add several doll records. Cut, Copy, and Paste Access, like virtually every Windows program, lets you cut and paste bits of information from one spot to another.
However, Access has a little-known ability that lets you copy an entire record.
To pull it off, follow these steps: Click the margin to the left of the record you want to copy. This selects the record. Right-click the selection, and then choose Copy. This copies the content to the Clipboard. Scroll to the bottom of the table until you see the new-row marker the asterisk. Right-click the margin just to the left of the new-row marker, and then choose Paste. Presto—an exact duplicate.
Access updates the ID column for your pasted record, giving it a new number. It automatically saves any edits you make to the records in a table.
This automatic-saving process takes place every time you change a record, and it happens almost instantaneously. The rules are a bit different for database objects Understanding Access Databases. When you add or edit a database object, Access waits until you finish and close the object, at which point it prompts you to save or discard your changes.
Note Remember, when you click File, you enter Backstage view, which provides a narrow strip of commands on the left and a page with options for the currently selected command on the right. You use Backstage view to open, save, and convert database files—see The Quick Access Toolbar if you need a quick review about how it works.
Making Backups The automatic save feature can pose a problem if you make a change mistakenly. You can perform these tasks with Windows Explorer, but Access gives you an even easier option.
When you choose to create a backup, Access fills in a suggested file name that incorporates the current date. That way, if you have several backup files, you can pick out the one you want. I see an extra file with the extension. What gives? Access creates a. Access uses the. Saving a Database with a Different Name Access makes this job easy.
Access opens a Save As window, where you can browse to a different folder on your hard drive and type a new file name. Keep in mind that once Access creates the new database file, that file is the one it keeps using. In other words, if you create another table or edit some of your data, Access updates the new file. If you want to go back to the old file, you need to open it in Access again. Alternatively, you can use the backup feature described in the previous section. Microsoft introduced the.
That makes it the go-to choice for new databases. However, there may be times when you need to share your data with people who are using truly ancient copies of Access.
Versions before Access use a different database format, called. The standard. But if you need to share databases with people running much older versions of Access, the.
Tip Older database formats are less reliable and may not support all of the Access features you want to use. The best approach is to stick with the. However, if possible, keep using the modern. You can also use the old-style. Instead, Access is more concerned with getting information in and out of the database as quickly as it can. If you want to trim your database back to size, you can use a feature called compacting. Access then closes your database, compacts it, and opens it again.
Note If you compact a brand-new database, Access shows a harmless security warning when the database is reopened. The only problem with the database-compacting feature is that you need to remember to use it. If you want to keep your databases as small as possible at all times, you can switch on a setting that tells Access to compact the current database every time you close it. In the list on the left, choose Current Database. Click OK to save your changes.
Access tells you that this change has no effect until you close and reopen your database. To open one, just click it. To try it, click the thumbtack next to the database file you want to keep.
Access moves your database to the top of the list and keeps it there. If you decide to stop working with the database later on, just click the thumbtack again to release it.
Tip Do you want to hide your recent work? Or, just click the big Browse button underneath to hunt around in the current folder. When you find the file you want, double-click it. Click one, and Access shows you the familiar Open window for that folder.